AutoArchWorkflowsWF-04

Revision control + evidence trail

Which drawing did the client actually approve?

HUMAN STEPS
1
AUTOMATED
6
RECLAIMED
~6 hrs/month

WF-04 — Revision control + evidence trail. 1 human step, 6 automated steps, about 6 hours a month reclaimed.

  1. Step 1. File lands in project folder (DRIVE). Listens on the issued-drawings folder
  2. Step 2. Parse drawing number + revision. Reads the title block, not the filename
  3. Step 3. Match against drawing register (REGISTER). Finds the superseded sheet
  4. Step 4. Supersede + archive Rev B. Moves, does not delete
  5. Step 5. Stamp issue sheet + audit line. Who, what, when, to whom
  6. Step 6. Notify the distribution list (WHATSAPP). Contractor, structural, PMC, client
  7. Step 7. Evidence trail entry. Immutable, dated, attributable

Risk points in this workflow:

  • Unrecognised sheet. No register entry. Held, not guessed at — an unrecorded revision can supersede an approved one.

Steps you still do:

  • Confirm the sheet

What it actually does

  1. 01File lands in project folderListens on the issued-drawings folder
  2. 02Parse drawing number + revisionReads the title block, not the filename
  3. 03Match against drawing registerFinds the superseded sheet
  4. 04Supersede + archive Rev BMoves, does not delete
  5. 05Stamp issue sheet + audit lineWho, what, when, to whom
  6. 06Notify the distribution listContractor, structural, PMC, client
  7. 07Evidence trail entryImmutable, dated, attributable

The risk this covers

Unrecognised sheet

No register entry. Held, not guessed at — an unrecorded revision can supersede an approved one.

What you still do

  • Confirm the sheetThe only step a person touches

Everything else runs without you.

Part of

All fifteen workflows →
WORKFLOW
WF-04
BAND
CORE
REV
02